Notary Public Newark

notary public Newark

Welcome to Notary Public Newark

I offer Notary Services to clients in Newark, Southwell, Blidworth, Mansfield and surrounding areas in Nottinghamshire.

I offer appointments during the following hours – Monday to Friday 8am to 6pm and Saturdays 8am to 12pm.

Appointments outside of business hours and/or weekends may be also be arranged, if necessary, so please do ask.

Home visits and corporate client office visits may also be arranged, but do incur mileage travelling expenses.

Click on a link below for more information.

What services does a Notary Public provide?

A Notary, or Notary Public, can authenticate or witness most documents. A Notary can also arrange legalisation or obtain Apostilles, if needed. You will often require the services of a Notary Public when you have documents which are needed to be used abroad. The Notary's signature and seal will verify to the authorities in that country that any relevant checks have been carried out and that the document has been properly signed.

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What is the difference between a Notary and a solicitor?

Notaries form a small, highly specialised branch of the legal profession, whose area of specialisation is the preparation and certification of documents so that they may be used effectively abroad.

Solicitors form by far the largest part of the legal profession. They provide advice and representation to their clients on a wide variety of legal issues, usually within the legal framework of their country of residence.

One important difference between a Notary and a solicitor is that whereas a solicitor's primary duty is to his client, the Notary's primary duty is to the transaction and the authenticity of the documents. As Notary Public's are recognised worldwide, they have to maintain absolute integrity and impartiality to maintain the standing of the Notarial profession.

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What is Legalisation or Apostille?

Many countries also require notarised documents to be legalised. Legalisation is a double check to make sure that the notaries' signature is genuine and recognised by the Foreign and Commonwealth Office. Documents may also be checked by foreign embassies to make sure that the Notary's signature matches the one on their records. The requirement for this will depend on the foreign country involved. Once the authenticity of the signature is confirmed a certificate is attached, called an "Apostille".

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Documents in a foreign language

If a document requiring notarisation is in a foreign language it is usually necessary for the document to be translated by an official legal translator who will then have to sign a statutory declaration certifying that it is a true translation.

In exceptional cases the Notary may be satisfied to fix their seal of office and signature on documents in a foreign language if they are fully satisfied that the person signing is conversant with the language of the document.

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The Notarial transaction process explained

Each and every matter that requires a Notary may vary differently in regard to its requirements and the timescales to compete albeit a private individual or a Company instruction.

Processing times for each document also vary as these are primarily reliant on third parties such as Foreign and Commonwealth Office and translation and consular agents. However, I will endeavour to provide you with an approximate completion date for your matter.

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What identification does a Notary Public require?

I will need you to produce by way of formal identification for EACH individual named in your documents, the original of:

or

PLUS

You must also bring with you to the appointment any further means of identification documents that are referred to in the papers requiring me to notarise.

Please note: The documents that are requested to establish and confirm your identification, are required in ORIGINAL form (Passports/Driving licence/Identification Cards). If you do not have any of the above, please call to discuss other acceptable identification prior to making any appointment with me.

Proof of names – In the case where the name on the document is different to the name you are currently using, please provide additional documents such as, Certificates of Baptism, Birth, Divorce Decree or Marriage certificate to assist with this.

Change of name – if there has been a change of name at any point, please provide the Deed Poll or statutory declaration that dealt with this.

In relation to bank/credit card statements and utility bills, scanned, photocopied, internet printed or certified copies will not be accepted. Please contact the relevant providers for original statements.

Each document you provide from the above, must show your current name at the time of presentation for it to be accepted.

Company Identification

If the document that requires a notary is to be signed by you on behalf of a company, business Partnership, Club, Charity or other incorporated body, there are further identification requirements in each case for example:

In addition to:

For Companies:

For Business Partnerships, Clubs and Charities:

Please note: If you are having difficulty in providing any of the above documentation, please contact me to discuss, prior to making any appointment

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Notaries are available in

What does it cost?

An early indication of costs can usually be given once the full details of your requirements are known. I have a minimum fee of £85.00.

If a simple instruction, I will endeavour to charge a fixed fee to include all disbursements, such as consular fees, consular agent fees and travelling expenses.

For a more complex and time consuming matter, the fee charged will be calculated and based on the time spent . This will involve providing preliminary advice for your matter, the preparation time including all correspondence both written and electronic and the arrangement of the legalisation.

I am not VAT registered, therefore there is no applicable VAT to my fees at this time.

Disbursements

These are any additional expenses that are incurred in order to complete your matter.

These may include:

Wherever possible any additional disbursements will be advised prior to commencing your instruction.

Please note that on occasion and in the event of unforeseen or unusual circumstances whilst dealing with your matter, it may be necessary to revise my fee estimate. This may be due to extra documents being required to be notarised, further legalisation needed to meet the receiving jurisdictions approval, or unexpected increases of any third party costs e.g. consular agent fees etc.

I will notify you as soon as possible, should any revision to my fee estimate occur.

Payment

Payment of my fees can be made in cash, debit/credit card or via direct bank transfer.

On acceptance of your instruction, I will provide you with the fee estimate and the relevant bank details if required.

Full payment of my fee and any disbursements is due on completion of your document.

Please visit the contact us page to obtain a quotation.

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